4 Best Todoist Alternatives in 2025
Last updated: February 2026 • 14 min read
Todoist is a popular tool for individuals and small teams wanting simple task management. While it offers a free tier (5 active projects), its paid plans start at $4/user/mo. Whether you're looking for a cheaper option, better features, or an open-source solution, we've compiled the 4 best Todoist alternatives to help you find the right fit.
📋 Quick Summary
- Total alternatives: 4
- Free alternatives: 4 (TickTick, Microsoft To Do, ClickUp)
- Best overall: TickTick
- Best free: TickTick
Why Look for Todoist Alternatives?
People commonly look for Todoist alternatives for several reasons:
- Cost: While Todoist has a free tier, its paid plans starting at $4/user/mo can add up quickly for growing teams.
- Feature gaps: Limited team features and no time tracking are common complaints.
- Simplicity: Some users find Todoist overly complex for their needs and prefer simpler solutions.
- Data ownership: Organizations wanting data sovereignty prefer open-source, self-hosted alternatives.
- Better fit: Different tools excel at different use cases — you may find a tool that's specifically built for your workflow.
📊 Quick Comparison Table
| Tool | Free Tier | Starting Price | Rating | Open Source | Best For |
|---|---|---|---|---|---|
| Todoist | ✓ 5 active projects | $4/user/mo | ⭐ 4.5 | No | Individuals and small teams wanting simple task management |
| TickTick | ✓ Free with basic features | $35.99/yr | ⭐ 4.5 | No | Individuals wanting task + habit management |
| Microsoft To Do | ✓ Completely free | Free | ⭐ 4.2 | No | Microsoft users wanting free task management |
| ClickUp | ✓ Unlimited tasks and members | $7/user/mo | ⭐ 4.2 | No | Teams wanting an all-in-one solution on a budget |
| Notion | ✓ Personal use, unlimited blocks | $10/user/mo | ⭐ 4.5 | No | Teams and individuals wanting a flexible all-in-one workspace |
Detailed Reviews of Each Alternative
TickTick
All-in-one task manager and calendar app.
TickTick is a versatile task management app that combines to-do lists, habit tracking, calendar, and Pomodoro timer in one clean application. It's known for its natural language input, cross-platform availability, and balanced feature set.
Pros
- ✓ Feature-rich free plan
- ✓ Beautiful design
- ✓ Habit tracking
- ✓ Great mobile apps
Cons
- ✗ Premium needed for some features
- ✗ Limited team features
- ✗ Smaller ecosystem
- ✗ No web clipping
Microsoft To Do
Free task management app by Microsoft.
Microsoft To Do is a free task management app that integrates with Microsoft 365. It offers a clean interface with My Day planning, smart lists, and Outlook integration. As the successor to Wunderlist, it provides a simple yet effective task management experience.
Pros
- ✓ Completely free
- ✓ Clean design
- ✓ M365 integration
- ✓ My Day feature
Cons
- ✗ Limited features
- ✗ No team features
- ✗ Basic project management
- ✗ No automation
ClickUp
All-in-one productivity platform that replaces multiple work apps.
ClickUp positions itself as the 'one app to replace them all' — combining project management, docs, goals, chat, and whiteboards in a single platform. Known for its feature density and competitive pricing, ClickUp has rapidly grown to compete with established players. It offers an impressive free tier and is popular among startups and growing teams.
Pros
- ✓ Feature-rich free plan
- ✓ All-in-one platform
- ✓ Highly customizable
- ✓ Affordable paid plans
Cons
- ✗ Can feel cluttered
- ✗ Steep learning curve
- ✗ Performance issues reported
- ✗ Frequent UI changes
Notion
All-in-one workspace for notes, docs, project management, and wikis.
Notion has become one of the most popular productivity tools by combining notes, databases, kanban boards, wikis, calendars, and reminders into a single flexible workspace. Its block-based editor and powerful database features make it incredibly versatile. Notion is used by individuals, startups, and enterprises alike for everything from personal notes to company-wide knowledge bases.
Pros
- ✓ Incredibly flexible
- ✓ Beautiful design
- ✓ Great free tier
- ✓ Powerful databases
- ✓ Active template community
Cons
- ✗ Slow with large databases
- ✗ Offline mode limited
- ✗ Complex for simple needs
- ✗ No built-in chat
🏆 Our Recommendations
❓ FAQ
What is the best free alternative to Todoist?
The best free alternative to Todoist is TickTick, which offers Free with basic features.
Is there an open-source alternative to Todoist?
There are no widely-used open-source alternatives to Todoist at this time, but several affordable options exist.
What is the cheapest alternative to Todoist?
The cheapest alternatives are the free options: TickTick, Microsoft To Do, ClickUp. For paid alternatives, prices start from as low as $7/mo.
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