2 Best Microsoft To Do Alternatives in 2025
Last updated: February 2026 • 7 min read
Microsoft To Do is a popular tool for microsoft users wanting free task management. While it offers a free tier (Completely free), its paid plans start at Free. Whether you're looking for a cheaper option, better features, or an open-source solution, we've compiled the 2 best Microsoft To Do alternatives to help you find the right fit.
📋 Quick Summary
- Total alternatives: 2
- Free alternatives: 2 (Todoist, TickTick)
- Best overall: Todoist
- Best free: Todoist
Why Look for Microsoft To Do Alternatives?
People commonly look for Microsoft To Do alternatives for several reasons:
- Cost: While Microsoft To Do has a free tier, its paid plans starting at Free can add up quickly for growing teams.
- Feature gaps: Limited features and no team features are common complaints.
- Simplicity: Some users find Microsoft To Do overly complex for their needs and prefer simpler solutions.
- Data ownership: Organizations wanting data sovereignty prefer open-source, self-hosted alternatives.
- Better fit: Different tools excel at different use cases — you may find a tool that's specifically built for your workflow.
📊 Quick Comparison Table
| Tool | Free Tier | Starting Price | Rating | Open Source | Best For |
|---|---|---|---|---|---|
| Microsoft To Do | ✓ Completely free | Free | ⭐ 4.2 | No | Microsoft users wanting free task management |
| Todoist | ✓ 5 active projects | $4/user/mo | ⭐ 4.5 | No | Individuals and small teams wanting simple task management |
| TickTick | ✓ Free with basic features | $35.99/yr | ⭐ 4.5 | No | Individuals wanting task + habit management |
Detailed Reviews of Each Alternative
Todoist
Task management app loved for its simplicity and natural language input.
Todoist is a beautifully designed task management app used by over 30 million people. It excels at personal productivity with features like natural language processing for task creation, recurring tasks, and a karma system for motivation. While simpler than full project management tools, it's perfect for individuals and small teams.
Pros
- ✓ Beautiful and simple
- ✓ Natural language parsing
- ✓ Great mobile apps
- ✓ Affordable
Cons
- ✗ Limited team features
- ✗ No time tracking
- ✗ Basic reporting
- ✗ No Gantt charts
TickTick
All-in-one task manager and calendar app.
TickTick is a versatile task management app that combines to-do lists, habit tracking, calendar, and Pomodoro timer in one clean application. It's known for its natural language input, cross-platform availability, and balanced feature set.
Pros
- ✓ Feature-rich free plan
- ✓ Beautiful design
- ✓ Habit tracking
- ✓ Great mobile apps
Cons
- ✗ Premium needed for some features
- ✗ Limited team features
- ✗ Smaller ecosystem
- ✗ No web clipping
🏆 Our Recommendations
❓ FAQ
What is the best free alternative to Microsoft To Do?
The best free alternative to Microsoft To Do is Todoist, which offers 5 active projects.
Is there an open-source alternative to Microsoft To Do?
There are no widely-used open-source alternatives to Microsoft To Do at this time, but several affordable options exist.
What is the cheapest alternative to Microsoft To Do?
The cheapest alternatives are the free options: Todoist, TickTick. For paid alternatives, prices start from as low as $4/mo.
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