3 Best Insightly Alternatives in 2025
Last updated: February 2026 • 10 min read
Insightly is a popular tool for service businesses managing projects and clients. While it offers a free tier (2 users, 2,500 records), its paid plans start at $29/user/mo. Whether you're looking for a cheaper option, better features, or an open-source solution, we've compiled the 3 best Insightly alternatives to help you find the right fit.
📋 Quick Summary
- Total alternatives: 3
- Free alternatives: 2 (HubSpot CRM, Zoho CRM)
- Best overall: HubSpot CRM
- Best free: HubSpot CRM
Why Look for Insightly Alternatives?
People commonly look for Insightly alternatives for several reasons:
- Cost: While Insightly has a free tier, its paid plans starting at $29/user/mo can add up quickly for growing teams.
- Feature gaps: Limited free plan and dated interface are common complaints.
- Simplicity: Some users find Insightly overly complex for their needs and prefer simpler solutions.
- Data ownership: Organizations wanting data sovereignty prefer open-source, self-hosted alternatives.
- Better fit: Different tools excel at different use cases — you may find a tool that's specifically built for your workflow.
📊 Quick Comparison Table
| Tool | Free Tier | Starting Price | Rating | Open Source | Best For |
|---|---|---|---|---|---|
| Insightly | ✓ 2 users, 2,500 records | $29/user/mo | ⭐ 4 | No | Service businesses managing projects and clients |
| HubSpot CRM | ✓ Free CRM with unlimited users | $20/mo (Starter) | ⭐ 4.4 | No | Growing businesses wanting free CRM with marketing tools |
| Pipedrive | ✗ No | $14/user/mo | ⭐ 4.3 | No | Sales-focused SMBs |
| Zoho CRM | ✓ Up to 3 users | $14/user/mo | ⭐ 4.1 | No | SMBs wanting value-for-money CRM |
Detailed Reviews of Each Alternative
HubSpot CRM
Free CRM platform with marketing, sales, and service hubs.
HubSpot CRM is a free, powerful CRM platform that forms the foundation of HubSpot's suite of business tools. It offers contact management, deal tracking, email tracking, and basic reporting at no cost. The paid Marketing, Sales, and Service Hubs add advanced features for growing businesses.
Pros
- ✓ Generous free tier
- ✓ All-in-one platform
- ✓ Easy to use
- ✓ Great marketing tools
Cons
- ✗ Expensive at scale
- ✗ Limited free reporting
- ✗ Contacts can get pricey
- ✗ Complex pricing
Pipedrive
Sales CRM designed by salespeople, for salespeople.
Pipedrive is a sales-focused CRM known for its visual pipeline management and ease of use. Designed by salespeople for salespeople, it emphasizes activity-based selling and provides clear visibility into the sales process. It's particularly popular among small and medium-sized businesses.
Pros
- ✓ Very intuitive
- ✓ Great pipeline view
- ✓ Affordable
- ✓ Good mobile app
Cons
- ✗ Limited free plan
- ✗ Basic reporting
- ✗ Limited marketing tools
- ✗ No built-in phone
Zoho CRM
Comprehensive CRM platform part of the Zoho ecosystem.
Zoho CRM is a feature-rich customer relationship management platform that's part of the larger Zoho ecosystem of 50+ business apps. It offers excellent value for money with features like AI-powered sales assistant, multichannel communication, and advanced analytics at competitive prices.
Pros
- ✓ Great value
- ✓ Zoho ecosystem
- ✓ AI features included
- ✓ Good customization
Cons
- ✗ Interface can be clunky
- ✗ Steep learning curve
- ✗ Support can be slow
- ✗ Complex setup
🏆 Our Recommendations
Best Overall Alternative:
HubSpot CRM — Growing businesses wanting free CRM with marketing tools
Best Free Alternative:
HubSpot CRM — Free CRM with unlimited users
❓ FAQ
What is the best free alternative to Insightly?
The best free alternative to Insightly is HubSpot CRM, which offers Free CRM with unlimited users.
Is there an open-source alternative to Insightly?
There are no widely-used open-source alternatives to Insightly at this time, but several affordable options exist.
What is the cheapest alternative to Insightly?
The cheapest alternatives are the free options: HubSpot CRM, Zoho CRM. For paid alternatives, prices start from as low as $14/mo.
💰 Stop Overpaying for SaaS
Join smart professionals who receive our weekly roundup of the best SaaS deals, free alternatives, and money-saving tips.
Free forever. Unsubscribe anytime. No spam.